Some important Association business here!
Our annual election is coming up on October 17. Association members are eligible to vote on these positions. Here’s what you need to know about which positions are to be elected in 2021 and their respective duties.
The annual election will be held at the October 17, 2021 General Membership Meeting which convenes at 1:00 PM at City Hall Annex, 115 W. Howard Street, Pontiac, IL 61764.
Rules to vote as described in the Illinois Route 66 By-Laws:
Persons may choose membership in more than one category but shall be permitted one vote per matter. In case of Family memberships, those family members EACH RECEIVE one vote per matter. Each family member must be present to cast their individual vote, maximum of two votes per Family membership.
To be eligible to vote, each voting member new and renewing must have their dues recorded as paid in full in the association records by the membership chairman one-month prior to elections.
POSITIONS TO BE ELECTED:
President, Recording Secretary, and Corresponding Secretary
County Board Members:
Cook, Logan, Macoupin, Montgomery, St. Clair and Will
At-Large Board Members:
Three (3) positions
DESCRIPTIONS AND DUTIES:
President: The President shall be the chief executive and administrative officer of the Association, shall preside at all state level meetings and Board of Director meetings of the Association, shall be an ex officio member of all standing committees, shall serve as the Association’s chief spokesperson and general liaison, shall be responsible for calling special meetings as required, and shall recommend nominations in addition to committee appointments to the Board for approval. Only the President may sign contracts or other binding agreements on behalf of the Association and may do that only after Board discussion and approval of any proposed contract or agreement.
The President may cast a vote to make or break a tie. The President shall have all duties and responsibilities commonly incident to the Office of President unless otherwise provided in these By-laws.
Recording Secretary: The Recording Secretary shall record the minutes of general and Board meetings shall record attendance at such meetings and shall coordinate all general mailings of the Association except that of the Newsletter. Written minutes of the meetings will be mailed to the officers and Board Members within thirty (30) days following adjournment of the meeting. The Recording Secretary shall be the custodian of the Association records and of the Seal of the Corporation; shall keep a register of the address, phone contact number, and/or email address of each member which shall be furnished to the Recording Secretary by each member and perform all duties incident to the office of Recording Secretary and as the President or the Board may from time-to-time assign.
Corresponding Secretary: The Corresponding Secretary will handle all general inquiries concerning information and activities of the Association and the Route.
- Responsibilities: Each Board member shall serve as spokesperson and general
coordinator of Association activities in the county he/she represents. At-large Board members shall serve wherever needed. The Board of Directors shall direct and monitor the activities of the Association’s officers. Twice yearly each Board member will traverse the historic road sections of their county taking notice of all historic sites, road conditions, and the condition of signs provided by IDOT. Once a year each Board member will report their findings to the Board of Directors to maintain good driving conditions for tourists.